How to Choose the Best Video Conferencing Equipment

As more businesses shift to remote work, the right video conferencing equipment helps ensure collaboration is productive and effective, no matter where people are working.

The best video conference hardware can improve your team’s meetings and boost productivity with features like HD video, high-quality audio, and smart whiteboards. Whether you’re looking for video conferencing equipment to outfit your home office or large conference rooms, we’ve got you covered.




When choosing the best video conferencing equipment, it’s important to consider your meeting size and number of participants. For example, a small business might only need a single camera, while a larger company may want an integrated solution with room-filling speakers and a digital whiteboard. In addition, there are many other features to consider such as voice quality, a wide angled camera, and AI-enabled functionality that can improve your meeting experience.

The best video conferencing cameras offer crystal-clear image quality, high definition, and autofocus. They’re great for a variety of uses, from video chatting with grandma in Seattle to videoconferencing with coworkers. If you’re using your camera for videoconferencing, consider a headset designed for huddle rooms that offers noise-canceling technology and active noise reduction. Some headsets also come with a built-in microphone, making them the perfect option for your home office.

Video conferencing equipment that includes a screen can help eliminate conference call lag and provide the best experience for remote workers. Smart screens can also double as a presentation tool, so you can share your work with everyone on the call. These devices can even act as a digital whiteboard and allow you to annotate over it with markers or a pen, making them the best option for hybrid work.

A good video conferencing software is essential to help you conduct effective meetings, whether you’re hosting them in-person or online. The top brands will thoroughly encrypt sessions, so no one can jump into your meeting without permission. Some will also give you detailed analytics that can help you measure and improve performance.

For companies that have a large number of conference rooms, it’s helpful to invest in video conferencing equipment with built-in integrations that enable easy integrations and workflows with your existing software. You can even integrate with telepresence robots for an immersive virtual experience.

Getting to your next meeting can be a hassle when you’re in a hurry. The best video conferencing software with built-in room navigators can eliminate this problem with LED indicators that indicate which conference rooms are available or occupied.

For a small business, the best video conferencing equipment to have is an all-in-one device that can serve as a projector, whiteboard, and TV. The Vibe Board S1 does just that, and it’s powered by an AI-enabled camera with a 4K sensor, allowing you to take notes faster through handwriting recognition.

It’s compatible with Zoom Rooms, Microsoft Teams, and Google Meet, as well as other leading videoconferencing software. It also works with a touch-screen smartboard, allowing you to easily share content with your team.

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